Board Meeting Minutes

Board of Director’s MeetingNew Wave Corporation
915 E. Broadway – Columbia, Mo. KOPN Studios, Cope Ashlock Room

Meeting of April 19, 2011

In attendance were Ted Carstensen, Meg Pochė, Scott Meiner, Tom Verdot, Joy Rushing, Ann Mehr, Jackie Casteel, Kyle Cook, Jamie Smith, Ruth Montgomery and General Manager, David Owens Absent: Thomas Sobieck, John Betz, Ellen Froeschner Ray Marks, Bridget Early

Call to Order:

Board Vice President, Ted Carstensen, called the meeting to order at 7:10pm and asked for any changes to the agenda. No changes were made.

Review of Minutes:

The minutes from the March 15, 2011 meeting were reviewed. Joy Rushing motioned to approve the Minutes. Ted Carstensen seconded the motion. All agreed.

*The minutes from the March 15, 2011 Board meeting were approved.

Treasurer’s Report:

General Manager, David Owens presented the Treasurer’s Report in the absence of the Board Treasurer, John Betz. Mr. Owens handed out reports on profit, loss and balance, and also a statement of cash flows spanning the time period from October 1, 2010 to April 15, 2011, and a balance sheet as of April 15, 2011. A discussion was held regarding liability for the Board and existing insurance to that end. David explained the coverage held by KOPN for events on and off site.

Officers Report

A discussion was held regarding the current fiscal situation. David reported that there is currently about $6,000 in the bank. Joy Rushing questioned why the current balance sheet showed a $16,000 difference from the $6,000 just announced. After a discussion it was determined that there was adiscrepancy in the updating of Quickbooks and that the Treasurer’s Report did not accurately reflect the balance for the date in which it was printed. This is a matter to consider for future reports. Meg Poche inquired as to whether the $6,000 balance was going to be enough to make payroll until the next drive. David Owens reflected that he felt it would be. Kara Kirkendoll is still working on fixing accounting problems and Fick, Eggemeyer and Williamson are engaged to do the audit assoon as Kara is finished. Preparations are underway for the May 18th drive. The theme is “KOPNof Course!” Staff evaluations were completed except for one which was scheduled for the coming week. A formalized document has not yet been prepared that would allow progress to be checked at the next evaluation.

Staff Reports

David Owens reported on recent staff activities. Earth Day is the most recent activity. Women’sWeekend on Sunday the 27th was successful and fun, including live performances, training, and hospitality. Six days later there was a live concert at KOPN in conjunction with a performance at the Blue Note on the Grateful Dead Hour. People were trained on running the board during that event as well. A live remote was done from Parkade Plaza for the First Ward candidates. The manager of Parkade Plaza is interested in further collaborations with KOPN. KOPN also had presence at a jazz concert, participated in Artrageous Gallery Crawl, and held an I.T. meeting to discuss web development. A long discussion ensued over the need for a revamped website, and a business plan to help it happen. Future I.T. meetings are already scheduled. A pre-drive kick-off party will be held on Thursday, May 5th. A karaoke fund raiser will take place on Saturday, May 14th. We’ve been invited back to participate in the KMOS Kid’s Day event on May 14th as well. Bike Walk and Wheel week is coming up so we may have a presence there. Porch Light is a great success with stories being recorded and recognition of KOPN from the stage. There will be two Porch Lights held in May. Brian Davis approached the Farmer’s Market group and arranged forcollaboration between KOPN and the Farmer’s Market. For 5 months, on the 3rd Saturday of each month starting in May, KOPN will have a stage with live performances and a booth to hand out information. David has been working with Michelle to ensure that each of these activities and events serve as both publicity and training opportunities for KOPN. Also coming up for KOPN is Art In The Park on June 4th and 5th, and the Celebrity Auction being worked on by Jill Sheets.

Committee Reports
Programming Committee – The Programming Committee meeting has been postponed until May 3rd. The current focus is on creating a training program.

Fund-Raising Committee – The Fund Raising Committee is talking to Margot McMillen about holding a dinner fund-raiser with live music by local artists on her farm, possibly in September. Adiscussion was held about promoting that event at the Farmer’s Market.

Community Advisory Committee – A meeting was held at the Blue Fugue with several people in attendance. Scott Meiner reported that it went very well and felt that meetings like that would be beneficial in the future. Scott guessed that 13-14 people added to the discussions. A presentation will be made at the next Board Meeting on the results of the meeting.

Unfinished Business
CPB Funding – Scott Meiner suggested we table the “doomsday” committee formation for now

since CPB funding was not killed after all. All agreed to table this until further notice.Personnel Grievance Committee – Discussion tabled until results of staff evaluations are in.

By-Laws – Joy Rushing sent a proposal to Board members before the meeting. A copy was not available at this meeting. Everyone is encouraged to read the proposal and be prepared to make a decision about changing the wording of the by-laws to reflect policy on Board Positions with regards to appointed vs. elected positions.

Board Procedures, Roberts Rules of Order – A decision was made to table this discussion until the next meeting.

Meeting adjourned: 8:20pm Next Meeting: May 17, 2011

Respectfully submitted to the Board by Meg Poché on May 16, 2011