Minutes of the July 2018 meeting of the NWC Board of Directors
Board members: Dan Hemmelgarn, (president), Gordon Rogers, Margot McMillen, Laird Okie,
John Lofton, Ellen Schlie, Heather O’Connor (secretary).
Staff: Sean Spence, Sarah Catlin
Visitors: Erica Dickson, Reggie Ford
The visitors each introduced themselves and expressed interest in serving as board members.
Both are current programmers and members in good standing.
Board members: Jackie Casteel, Mohammed Sawani, Tim Pilcher, Allen Vaught.
Laura Wacker was delayed by a work commitment and arrived while the financial reports were
The minutes were approved with one modification. (Margot 1, Ellen 2, unanimous voice vote).
The financial reports continue to be slightly incomplete. The board voted to approve the
GM monthly operating report:
Status of 990 tax form: it will be sent soon.
9/30 fundraising plan update: We have about 21% of the funds required to keep receiving the
CPB grant money.
Recent repairs/upgrades- internet-based way of reaching the transmitter is a goal, still,
but it is complicated. Socket has been engaged to install fiber and is in the process.
Grants: Sean has applied for $4850 from Ameren for equipment, $$$ from Stafford Bank,
$4850 Central Bank, MFA for Veteran-related programming, ……
CPB: They will require that the community advisory board continues to meet and they will
require that a CPB training session be done.
John Lofton continues to keep the free concert series going and the farmer’s market concert
series. His work is appreciated.
Sean will be attending a meeting of the National Federation of Community Broadcasters in
Jay has resigned as the part-time engineer. He agreed to work until 9/30.
Committee and Working Group Reports:
Fiscal Working Group: The group met and discussed the need to get the books more in order,
discussed the problems with them, discussed accounting contracting and developed requests
for proposals, Beard and Boehmer; Accounting Plus; Gerding, Korte and Chitwood; John
Clark; and Marbury and Eagle are the firms to which the requests were sent.
Volunteer working group: Didn’t have a meet and greet in July, but Rhett is responding to
requests by new volunteers through the website and it seems to be working out.
Programming committee meeting: Jackie was not at the meeting.
Dennis Froeschner is the new committee chair. There was some conversation about
programming changes and how to ensure that the station has the best programming and
considers feedback from surveys, etc.
Membership/Development Group Report: The group did not meet this month.
Engineering/IT Working Group Report: The group has not met in months as far as anyone
knows. Reggie expressed interest in joining the group. Dan moved that Reggie be made the
new liaison for the group. Heather seconded the motion, which passed by unanimous voice
Messaging/Branding/Organizational Image Working Group: The group has not met since its first
meeting, at which the mission statement was discussed in depth. With the departure of John
Clark due to his interest in the accounting job, Gordon will be the liaison. Erica agreed to join
Library Working Group: This group needs to be working on organization and planning for other
Guiding Documents Review Working Group: There is a set of bylaws that’s slightly different
from the current set of bylaws on the website. There is also no one place where all the policies
are. The group will continue to work on this.
The GM 6-month evaluation: Dan sent out an evaluation form for the board’s perusal and
Gordon asked if we have an evaluation committee. There was a motion from Ellen that the
executive committee be in charge of the evaluation of the general manager. It was seconded by
Reggie and passed by voice vote.
Website issues: Our website needs attention. Ellis Benus is willing to do the work in exchange
Ratification of bylaws: Margot moved that the Board approve the bylaws as posted as our
current bylaws as of today. Ellen seconded. The motion passed by voice vote.
Amendment to bylaws: After the sentence beginning “Elected directors shall be elected at the
annual meeting of the corporation..” The following sentence is proposed as an addition:
“Voting members may cast one vote for each open position on the ballot, but no more than one
vote for any individual candidate.”
The board voted in favor of proposing this as an amendment to the bylaws.
Retaining auditor for 2018: Howe and Associates will be doing the audit, having been secured
New working group: Dan, Tim and Margot met to start discussing how we will start planning for
the move, asking questions that would guide the process. Those questions include what our
needs and ideal spaces are like. An all-station meeting is in order. Our lease goes until June of
Contact info of new board members:
Reggie Ford 573-825-8592, firstname.lastname@example.org
Erica Dickson 573-424-5485, email@example.com